CEREMONY AGREEMENT
THIS CEREMONY AGREEMENT (THE “AGREEMENT”) IS MADE BETWEEN THE APPALACHIAN WEDDING CHAPEL (“AWC”) AND THEIR CLIENTS (“CLIENTS”) (COLLECTIVELY “PARTIES”) WITH RESPECT TO CLIENTS’ WEDDING, ELOPEMENT OR VOW RENEWAL SCHEDULED AS DETAILED IN THE ONLINE BOOKING.
SERVICES AND AMENITIES
ALL SERVICES AND AMENITIES TO BE DELIVERED ARE RESPECTIVE TO THE INDIVIDUAL PACKAGE. SUBSTITUTIONS, AMENDMENTS, ADDITIONS MUST BE MADE WITHIN 30 DAYS OF THE SCHEDULED EVENT. CHANGES MADE IN LESS THAN 30 DAYS CANNOT NECESSARILY BE GUARANTEED. SERVICES AND REQUESTS FOR EVENTS BOOKED LESS THAN 30 DAYS FROM THE DATE OF THE EVENT ARE SUBJECT TO AVAILABILITY.
PAYMENT
UPON MAKING THE REQUIRED NON-REFUNDABLE DEPOSIT, THE CLIENTS SPECIFIED TIME AND DATE IS SECURED. THE BALANCE FOR THE EVENT IS TO BE PAID IN FULL NO LATER THAN THE DAY OF THE EVENT. ALL TRANSACTIONS INCUR A 7% WEST VIRGINIA SALES TAX AND A 3% PROCESSING FEE.FOR CREDIT/DEBIT TRANSACTIONS.
RESCHEDULING.
TO RESCHEDULE THE DATE, TIME, OR LOCATION OF THE CEREMONY, CLIENTS MUST CONTACT AWC VIA EMAIL AT theappalachianweddingchapel@gmail.com TO REQUEST THE CHANGE. DEPENDING ON AVAILABILITY, AWC WILL WORK TO ACCOMMODATE CLIENTS’ REQUESTS. TO CONFIRM A RESCHEDULE, ANY REMAINING BALANCE MUST BE PAID IN FULL. ALL RESCHEDULES MUST BE CONFIRMED IN WRITING.
SCHEDULE AND ADDITIONAL CHARGES.
BY ACKNOWLEDGING THIS AGREEMENT AND BOOKING, CLIENTS AGREE THE CEREMONY SHALL BEGIN AT THE SPECIFIED TIME. IT IS IMPERATIVE THAT THE OFFICIANT IS ABLE TO BEGIN THE CEREMONY AT THE SCHEDULED TIME IN ORDER TO STAY ON SCHEDULE FOR OTHER SCHEDULED CEREMONIES AND EVENTS. CLIENTS UNDERSTAND THEY MAY BE CHARGED TWENTY-FIVE DOLLARS ($50.00) PER EVERY HALF HOUR (30) MINUTES THE CEREMONY IS DELAYED. IF CLIENTS HAVE GIVEN THEIR GUESTS AN “INVITATION TIME” BUT INTEND TO START THE CEREMONY LATER THAN THE INVITATION TIME, THIS MUST BE DISCUSSED PRIOR TO BOOKING.
DATE CHANGES AND NOTICE.
IF CLIENTS WANT OR NEED TO CHANGE THE DATE OF THE CEREMONY, THE NON-REFUNDABLE DEPOSIT WILL BE TRANSFERABLE TO ANOTHER AVAILABLE DATE IF CLIENTS NOTIFY AWC IN WRITING VIA EMAIL AT theappalachianweddingchapel@gmail.com AT LEAST FIFTEEN (15) DAYS PRIOR TO THE ORIGINAL CEREMONY DATE. IF NOTICE IS GIVEN LESS THAN FIFTEEN (15) DAYS PRIOR TO THE ORIGINAL CEREMONY DATE, CLIENTS MAY BE RESPONSIBLE FOR THE FULL FEE FOR THE BOOKING, AS WELL AS ADDITIONAL FEES ON THE RESCHEDULED CEREMONY DATE. THE CEREMONY DATE MAY ONLY BE CHANGED TO AN AVAILABLE DATE WITHIN ONE (1) YEAR FROM THE DATE THE DEPOSIT IS PAID.
CANCELLATION.
IF CLIENTS CANCEL THE CEREMONY AFTER PAYING THE DEPOSIT, WRITTEN NOTICE OF CANCELLATION VIA EMAIL AT theappalachianweddingchapel@gmail.com MUST BE GIVEN TO AWC AT LEAST SEVEN (15) DAYS PRIOR TO THE ORIGINAL CEREMONY DATE. UNDER NO CIRCUMSTANCES WILL THE NON-REFUNDABLE DEPOSIT BE REFUNDED. IF WRITTEN NOTICE OF CANCELLATION IS PROVIDED FROM CLIENTS TO AWC AT LEAST SEVEN (15) DAYS PRIOR TO THE ORIGINAL CEREMONY DATE AND CLIENTS HAVE ALREADY PAID IN FULL, THE BALANCE OF THE FEES PAID AFTER DEDUCTION OF THE NON-REFUNDABLE DEPOSIT WILL BE RETURNED TO CLIENTS. IF NOTICE IS PROVIDED LESS THAN SEVEN (15) DAYS PRIOR TO THE SCHEDULED CEREMONY DATE, CLIENTS SHALL BE RESPONSIBLE FOR FULL PAYMENT AND NO AMOUNTS WILL BE RETURNED TO CLIENTS.
THE ABOVE CONDITIONS ALSO APPLY TO SERVICES BOOKED THROUGH AWC (PHOTOGRAPHY, BAKERY ITEMS, VIDEOGRAPHY, MUSICIANS ,HAIR AND MAKEUP SERVICES ETC.)
IN THE UNLIKELY EVENT THE APPALACHIAN WEDDING CHAPEL MUST CANCEL, AND CANNOT PROVIDE OTHER AVAILABLE OPTIONS, ALL AMOUNTS PAID FOR THE EVENT OR SPECIFIC UNAVAILABLE SERVICE BY CLIENTS UNDER THIS AGREEMENT SHALL BE RETURNED TO CLIENTS.
ALL CANCELLATIONS MUST BE PROVIDED AND CONFIRMED IN WRITING (EMAIL IS ACCEPTABLE). VERBAL CANCELLATIONS WILL NOT BE ACCEPTED OR HONORED.
SPECIFIC OFFICIANT.
IN THE EVENT OF AN EMERGENCY OR UNEXPECTED CIRCUMSTANCES PREVENTING A SPECIFIC OFFICIANT, PHOTOGRAPHER, MUSICIAN OR OTHER BOOKED BY CLIENTS FROM PERFORMING HIS OR HER SERVICES, AWC SHALL BE ALLOWED TO REFER A REPLACEMENT, WITH CLIENTS’ PRIOR APPROVAL WHENEVER REASONABLY POSSIBLE. IF REPLACEMENT CANNOT BE MADE AWC WILL REFUND OR DEDUCT THE AMOUNT.
MARRAGE LICENSE.
A VALID MARRIAGE LICENSE IS REQUIRED TO BE LEGALLY MARRIED. IF THE COUPLE DOES NOT HAVE A VALID MARRIAGE LICENSE PRESENT, WE WILL BE UNABLE TO PERFORM A LEGAL WEDDING CEREMONY. VOW RENEWALS AND COMMITMENT CEREMONIES ARE EXEMPT. THE MARRIAGE LICENSE MUST BE PRESENTED TO THE OFFICIANT BEFORE THE CEREMONY BEGINS. THE OFFICIANT IS RESPONSIBLE FOR RETURNING THE COMPLETED MARRIAGE LICENSE TO THE APPROPRIATE COUNTY CLERKS OFFICE WITHIN THE PRESCRIBED TIME. WE ARE LEGALLY REQUIRED TO TURN IT IN,
SAFETY.
CLIENTS ARE RESPONSIBLE FOR ENSURING A SAFE ENVIRONMENT AT THE CEREMONY, INCLUDING, BUT NOT LIMITED TO RESTRAINING ALL PETS IN THE CEREMONY AREA, PREVENTING DRUNKEN AND UNRULY BEHAVIOR. IF AT ANY TIME THE OFFICIANT, SERVICE PROVIDERS OR STAFF FEELS UNSAFE OR THREATENED IN ANY MANNER, THEY SHALL HAVE NO OBLIGATION TO REMAIN AT THE CEREMONY LOCATION, REGARDLESS OF WHETHER THEIR SERVICES HAVE BEEN RENDERED. CLIENTS AGREE AND UNDERSTAND THAT THEY WILL BE RESPONSIBLE FOR PAYMENT IN FULL OF ANY FEES DUE UNDER SUCH CIRCUMSTANCES, REGARDLESS OF WHETHER THE SERVICES HAVE BEEN RENDERED.
BASSWOOD
GUESTS STAYING AT BASSWOOD MUST ADHERE TO THE TERMS AND CONDITIONS GOVERNING THEIR STAY.
CLIENT
a. The Client agrees to use the Venue solely for hosting their wedding ceremonY
b. The Client will provide all alcohol (beer, wine and champagne) and bartender if desired.
c. The Client agrees to abide by local noise ordinances.
d. AWC reserves the right to refuse service, remove disruptive guests or terminate
the event as deemed necessary by AWC staff and/or property owners.. Any
damage caused by disruptive guests will be charged to the Client. Wedding event insurance is recommended, but not required
e.. The celebration must begin and end within stated times Additional time of 30
minutes or more will incur an additional fee of $50/half hour.
f. It is the client’s responsibility to obtain a marriage license. The marriage license
must be obtained from a West Virginia county court / clerk’s office. The
officiant will return the signed marriage license after the ceremony to the courthouse as required by law.
g. The Client agrees to remove any and all items they and/or their guests brought
with them.
h. The use of non-biodegradable flower petals, rice or other environmentally
problematic items is strictly prohibited and will be solely determined at the
discretion of AWC and property owners.
i. The client agrees to promptly pay all damages to building, grounds and
equipment caused by their invited guests and/or wedding party.
j. Parking in the Basswood lot must be given priority to registered guests staying
at Basswood.
LIMITATION OF LIABILITY.
CLIENTS AGREE THAT, TO THE FULLEST EXTENT PERMITTED BY LAW, THE APPALACHIAN WEDDING CHAPEL’’S LIABILITY FOR ANY CLAIM, BREACH OR DAMAGE BY REASON OF ANY ACT OR OMISSION ARISING OUT OF OR RELATED TO THIS AGREEMENT, SHALL BE LIMITED TO REPAYMENT OF SUMS PAID BY CLIENTS ONLY. CLIENTS AGREE THAT, TO THE FULLEST EXTENT PERMITTED BY LAW, AWC SHALL NOT BE LIABLE FOR ANY CLAIMS FOR EMOTIONAL DISTRESS, MENTAL ANGUISH, CONSEQUENTIAL DAMAGES, LOST PROFIT, LOSS OF ENJOYMENT, LOST REVENUES, REPLACEMENT COSTS, COMPENSATORY DAMAGES AND/OR PUNITIVE DAMAGES, WHETHER OR NOT FORESEEABLE AND/OR ARISING FROM ANY NEGLIGENT ACT OR OMISSION ON THE PART OF ANY PERSON.
INDEMNITY.
CLIENTS AGREE TO INDEMNIFY, DEFEND AND HOLD HARMLESS THE APPALACHIAN WEDDING CHAPEL AND ITS EMPLOYEES, AGENTS, INDEPENDENT CONTRACTORS, OFFICERS, DIRECTORS, MEMBERS AND/OR MANAGERS FOR ANY INJURY, PROPERTY DAMAGE, LIABILITY, CLAIM OR OTHER CAUSE OF ACTION ARISING OUT OF OR RELATED TO THE ACTIONS OF CLIENTS OR CLIENTS’ GUESTS.
FORCE MAJEURE.
NO PARTY TO THIS AGREEMENT SHALL BE LIABLE FOR ANY DAMAGES OR HAVE THE RIGHT TO TERMINATE THIS AGREEMENT FOR ANY DELAY OR DEFAULT IN PERFORMING HEREUNDER IF SUCH DELAY OR DEFAULT IS CAUSED BY CONDITIONS BEYOND ITS CONTROL INCLUDING, BUT NOT LIMITED TO, ACTS OF GOD (SUCH AS NATURAL DISASTERS), FIRE, GOVERNMENT RESTRICTIONS (INCLUDING THE DENIAL OR CANCELLATION OF ANY EXPORT OR OTHER NECESSARY LICENSE), WARS, INSURRECTIONS AND/OR ANY OTHER CAUSE BEYOND THE REASONABLE CONTROL OF THE PARTY WHOSE PERFORMANCE IS AFFECTED.
IMAGE RELEASE.
CLIENTS AUTHORIZE THE APPALACHIAN WEDDING CHAPEL TO USE ANY IMAGES AND STORIES FROM THE CEREMONY FOR ANY MEANS OF PROMOTION OF AWC, INCLUDING ADVERTISING AND DISPLAY ON WEBSITES OR BLOGS, UNLESS OTHERWISE STATED BY CLIENT. CLIENTS WAIVE ANY RIGHT TO PAYMENT, ROYALTIES OR ANY OTHER CONSIDERATION FOR THE USE OF THE IMAGES OR STORIES.
ENTIRE AGREEMENT.
THIS AGREEMENT CONSTITUTES THE ENTIRE AGREEMENT BETWEEN THE PARTIES AND SUPERSEDES ALL PRIOR AGREEMENTS WHETHER ORAL OR WRITTEN CONCERNING THE SUBJECT MATTER OF THIS AGREEMENT.
GOVERNING LAW.
THE VALIDITY, CONSTRUCTION AND ENFORCEABILITY OF THIS AGREEMENT SHALL BE GOVERNED IN ALL RESPECTS BY THE LAWS OF THE STATE OF WEST VIRGINIA. BY COMPLETING THE NECESSARY ONLINE BOOKING AND PAYMENT OF DEPOSIT CLIENTS EXPRESSLY ACKNOWLEDGE THEY UNDERSTAND THE TERMS AND CONDITIONS HEREIN AND AGREE TO BE BOUND BY ALL SUCH TERMS AND CONDITIONS.